Computer Security Starts with End Users
Regardless of size or industry, most companies are vulnerable to security breaches. It is imperative that your business has the proper IT systems in place to protect your data from hackers. Often overlooked is one of the best first lines of defense available; having a well-educated staff. End user Internet security training should be an important part of your overall computer security strategy. We at CFL have few tips for educating your staff and protecting company data:
Teach staff members what suspicious links and scam E-Mails look like:
Every user in your organization should understand how to spot common themes in scam E-Mails, instant messages, and links on the internet. They should not click on links in E-Mails unless they know the sender. Many websites have malicious links, too. Make sure your employees are visiting trusted sites at work and at home. Establishing a list of untrustworthy sites is also helpful. Often times the scam in an E-Mail is easy to spot, the link address shown is different than the actual link shown when you hover over the link:
Suspicious Link Example:
Have clear company policies on the use of company owned equipment:
Your users with mobile devices and laptops might carry them all the time, but that doesn’t necessarily mean that you should allow personal usage. The same goes with your in-office employees. We recommend you come up with a clear corporate usage policy and decide what is and isn’t okay for internet and personal use on company-owned computers – then enforce it.
Teach your staff about effective passwords:
We know everyone hates having to go through and change all of their passwords periodically, and it can be a pain to come up with and remember a password that is strong every time. As annoying as this can be, using strong passwords and keeping them secure is a no-brainer when it comes to protecting your business. There are plenty of tutorials on formulating passwords, so pass along this information to your employees. We also have a password manager program that we can recommend to help keep all those passwords reconciled and safe.
Offer your staff basic security tips:
It may seem like common sense; however, many people do not know that they shouldn’t leave devices unattended, or use the same weak password for many different accounts. By having a corporate policy accessible to new hires and current employees that lays out a few common-sense actions they can take will help protect themselves and your business from a possible security breach.
Cultivate an open environment for reporting potential issues:
Everyone is afraid of clicking on a bad link or accidentally downloading a virus, and nobody wants to admit they may have infected the company’s servers. However, your employees might be more willing to report accidents and issues at their workstations if you are understanding and refrain from shaming users. Accidents do happen, so if your corporate culture is to handle these issues with patience and understanding, your users will be open and honest when they see something amiss, allowing you to immediately counteract security threats.
Having corporate policies and strategies in place for protecting your company’s data may seem like a simple task, but it takes a lot of time and proactive effort. If you are unsure whether or not you have the right measures in place to protect your organization, give us a call. We at CFL Technology Source can help secure your environment, hopefully reducing the risk of a security disaster.